SANGANAI / HLANGANANI BUYERS HOSTING CONDITIONS


 

  1. Selection Criteria

All Sanganai/Hlanganani World Tourism Expo Hosted Buyers will undergo a selection process, ensuring that only the key decision makers attend.

To be considered as a Hosted Buyer one must:

    • Have potential to avail future business with local tourism operators.
    • Provide evidence of past/future business in the SADC region and/or the Southern Africa OR have a genuine interest in the region.
      • Be responsible for contracting and have potential for future contracting in the region.
    • Be a senior travel industry person with direct purchasing responsibility.
    • Come from one of the following company types: Group Travel Organisers, Online Travel Agencies, Incentive Travel Agencies, Leisure Travel Agencies, Tour Operators, Wholesalers, Outbound Tour Operators
    • Be able to pay for return long haul ticket up to destination where the show is being held
  1. ZTA will offer the following to the buyers:
    • Complimentary accommodation and meals on Dinner, Bed & Breakfast basis during the exhibition days and on pre or post tour.
    • Airport meet and greet and transfers from airport to hotel and from hotel to the exhibition venue only. Any additional transport requirements will be for the Buyer’s account
    • Complimentary pre or post tour of selected destinations around Zimbabwe inclusive of activities as per the provided itineraries. (NB: Buyer to select ONE tour only. Additional tour will be for the account of buyer.
    • Pre-set appointment schedules
    • Complimentary VIP passes for all the show opening days.
    • Access to the Buyers’ Lounge, with a rest area, beverage service, tourism publications, business centre and meeting area.
    • Invitations to exclusive networking functions
    • Access to any event taking place during the event on the programme provided it is not colliding with pre-scheduled meetings and the buyers programme.
  1. General Terms and Conditions
    • Hosted Buyers are selected according to the ZTA’s eligibility criteria namely professional profile, products of interest, geographical area and limit of places.
    • The Zimbabwe Tourism Authority will only accept 1 hosted buyer per company/agency unless otherwise agreed upon
      • Buyers are subject to the following obligations:

        •  Collect your pass and welcome pack from your tour leader.
        •  Visit the show for all the days.
        •  Take part in all scheduled meetings with exhibitors.
        •  Attend the networking cocktail for hosted buyers.
        • Cooperate when requested to provide unbiased feedback/constructive criticism on the tours and exhibitions
      • iii. Provide company profiles on time before deadline date for catalogue to go for printing. Profiles of participating buyers will be printed in the Sanganai catalogue and will be distributed to all exhibitors. Videos or photographs of the buyers may be taken during the event in order to reproduce them in any news or promotional material whether in print, electronic or other media, including the website.
      • iv. The hosted buyers programme does not include:
        • Flight upgrades and any transfer if arriving/departing on different dates/than those indicated on the booking form.
        •  Any personal extras which should be settled directly with the hotel upon checking out.
        • Visa application fees
        •  Travel insurance
  1. Cancellation and Changes

Last minute cancellations are discouraged as these jeopardizes the essence of carrying out the buyers’ selection process. However, in case of cancellation the following terms will apply:

  • Any change should be notified in writing to the Organizing Secretariat at least 2 months prior to commencement of the show. A penalty may be applicable for late cancellations to cover costs incurred as per Buyer’s confirmation to attend
  •  Replacement is only allowed on the condition that the replacement holds a key decision making position in the organisation.